We are seeking a Sr. Grants & Contracts Analyst who will dedicate more than 80% of their time to providing professional-level sponsored funds management, with specific responsibility for pre-award and post-award functions that include, but are not limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing, gathering documentation for invoicing, reporting, compliance, and closeout. This role works independently on a variety of grants/contracts that range from simple to highly complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure the timely, effective, and efficient functioning of sponsored funding. Knowledge of accounting and budgeting theory and practices required. Ability to make independent judgments and to act on decisions on a daily basis.  Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.

Job Scope/Complexity

This position will provide broad/in-depth professional administrative-level guidance on protocols, regulations, and guidelines to the Principal Investigator (PI), research staff, and other scientific/research professionals, both within the university and with other associated research/administrative professionals outside of the university. This position offers guidance and learning support to Grants & Contracts Analysts, Specialists, and Coordinators within the department. This role may serve as the lead Grants & Contracts position in departments where a Grants & Contracts Manager does not exist.

Types of sponsored awards for which the position is responsible

This position works independently on a variety of complex-level grants/contracts, including those from NIH, NSF, DOD, and the Maryland Department of Health. These grants, contracts, and awards may involve highly detailed budgets, multiple projects, Cores and Subawards, Investigator-initiated, Consortium, and New Center Dept. of Defense grants, higher complexity Foundation grants, and pharmaceutical company clinical trials. This role will also provide direction and assistance to Analysts with details related to Subawards from other institutions on their federal pass-through grants and may also work directly with the management of non-sponsored funds, including general funds, endowments, and gifts, on a limited basis.

Specific Duties & Responsibilities

• Partner with and act as the final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations, and commercial companies.
• Understand and utilize institutional policies for the pre-award grant process and sponsor guidelines.
• Review and manage proposal development of all sponsored project proposals for assigned faculty prior to their being forwarded to the Grants & Contracts Manager and JHURA for signature. This review involves accuracy, content, and adherence to all relevant guidelines.
• Responsible for the timely preparation of the proposal budget for Principal Investigator Review.
• Provide instruction, preparation assistance, and support related to grant application procedures.
• Serve as a liaison between research units, central offices, and funding agencies.
• Review budgets and related justifications for appropriateness and completeness of content and provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Maintain ongoing updates and communications related to current grants and contracts, which includes regular auditing and reporting to principal investigators in an at minimum quarterly occurring meeting on the financial status of grants, contracts, and discretionary accounts. Also, provide relevant updates and reports to departmental leadership, as needed.
• Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is set up appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices, and paperwork finalization related to subcontract setup.
• Provide strategic oversight and direction for all facets of complex award management, including budgetary planning and guidance for center-wide activities involving multiple faculty, grants, and shared staff. Supervise and support team members while ensuring effective account management, compliance with audits, accurate evaluations, and timely reporting.
• Provide information and direct assistance required to complete contract and grant closeouts, as needed, and ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.

• Bachelor's Degree.
• Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

• Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices.

Classified Title: Sr. Grants & Contracts Analyst 
Role/Level/Range: ATP/04/PD  
Starting Salary Range: $62,900 - $110,100 Annually (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday to Friday: 9 am ? 5 pm 
FLSA Status: Exempt 
Location: Hybrid/School of Public Health 
Department name: ???????HBS - Administration 
Personnel area: School of Public Health 

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

Show more

Show less

Connections working at Johns Hopkins University