Administrative Specialist

Benefits of Working at UNCW:
Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.We also offer an abundance of training and development programs through our Dare to Learn Academy,and the employee assistance program, many of which are offered free of charge.

Recruitment Range: $42,000 - $46,500
Vacancy Number: S02662
Competency Level: Journey
Location of Workplace: Main UNCW Campus
Home Department: Computer Science - 32331
Division:

Primary Purpose of Organizational Unit:
The Department of Computer Science is a community of scholars dedicated to excellence in teaching, scholarship, research, and service. It strives for excellence in teaching and offers a modern curriculum leading to an undergraduate degree in computer science. It considers the use of experiential education, including project-based software development and internships, to be essential for effective learning. The department is committed to preparing its students for careers in the emerging knowledge-based economy and helping them become life-long learners.

The department seeks to enrich the learning environment through the active professional development of its faculty. The department is committed to providing leadership in the use of emerging computer and communication technologies both on campus and in the surrounding region. The department regularly sponsors lectures and other activities to enrich the academic life of the campus and the community-at-large.
The Department of Computer Science offers the following degree programs:

• B.S. in Computer Science
• B.S. in Intelligent Systems Engineering
• B.S. in Software Engineering
• Interdisciplinary B.S. in Cybersecurity
• Interdisciplinary B.A. in Digital Arts
• Interdisciplinary B.S in Information Technology
• Interdisciplinary M.S. in Computer Science & Information Systems
• Interdisciplinary M.S. in Data Science
• Undergraduate minors in Game Engineering, Digital Arts, Cybersecurity, Data Science, Information Technology, and Computer Science

The Department of Computer Science currently has twenty-five full-time faculty members.

College: College

College/School Information:
The College of Science and Engineering offers a variety of programs leading to Bachelor of Science and Master of Science degrees, as well as Doctor of Philosophy degrees in applied coastal and ocean sciences; pharmaceutical chemistry; integrative, comparative, and marine biology; and psychology degrees. The college also offers combined bachelor's/master's degree programs in information technology/computer science and information systems, computer science/computer science and information systems, and B.S. in mathematics/M.S. in mathematics. To implement its academic programs, the college provides instruction and research opportunities in the natural and behavioral sciences, information technology, data science, computer science, mathematics, pre-engineering, and engineering. The eight academic departments in the college provide courses of study in each of these areas, in addition to interdepartmental programs in information technology, cybersecurity, and digital arts. A 2+2 in engineering; and 3+2 programs in computer science and electrical or computer engineering; and physics and electrical engineering, are also offered in the college. Post-baccalaureate certificate programs in environmental studies, applied statistics, and geographic information science are also available.

CSE students work with distinguished faculty and scientists, use cutting edge technology, and conduct impactful research. Faculty-directed research projects empower CSE students to apply what they learn inside the classroom and laboratory to real-world situations and prepares them for a variety of careers or advanced study.

University Information:
The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.

The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of 'Doctoral Universities: High Research Activity' institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace: Main UNCW Campus

Brief Summary of Work for this Position:
This Administrative Specialist position provides budgetary and fiscal administrative support in the Department of Computer Science. These duties include:

• Working closely with the College of Science and Engineering Pre-Award Grant Administrator and Post Award Grant Administrator to support faculty in the award process including human resources, purchasing, travel, monitoring of spending and other grant expenditures.
• Working closely with faculty to help prepare and maintain budget reports.
• Working closely with the Department Chair to maintain budget organization for all department related funds, including cost reallocations and journal entries.
• Supervising two administrative associates within the Department of Computer Science and serving as the backup when they are unavailable.
• Reconciling purchase card transactions, processing travel for faculty and students, and maintaining departmental records.

Minimum Education and Experience Requirements:
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Education, Knowledge, Skills & Experience:

• Strong written and verbal communication skills
• Excellent organizational skills
• Independent self-starter
• Experience with Banner financial systems
• Excellent verbal, written and interpersonal skills

Required Certifications or Licensures:

No Required Certifications or Licensure

FTE: 1.0 (40 hours per week)
Months Per Year: 12 Months
Work Days: Monday - Friday; occasional weekends
Work Hours: 8:00 AM - 5:00 PM
Type of Position: Permanent
Anticipated Ending Date if Time-Limited:
Position Number: 8457
Job Posting Date: 04/24/2025
Posting Close Date: 5/22/2025
Number of Openings: Single Incumbent

Special Notes to Applicants:
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.

OPTIONAL STEP: Using the 'OTHER' document submission, you may choose to attach anything additional you may want to include as part of your application. This may include items such as: letter(s) of reference, work sample(s), etc.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Eligibility for Employment:
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

To apply, visit https://jobs.uncw.edu/postings/36015

UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.







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