The Tufts Center for Study of Drug Development (Tufts CSDD) is an academic, multi-disciplinary non-profit research center based within the Tufts University School of Medicine. Tufts CSDD conducts grant-funded empirical research on drug development trends, strategies, practices, and outcomes, provides educational programs and information to help drug developers, regulators, and policy makers improve the quality and efficiency of pharmaceutical development, review, and utilization.

CSDD is seeking an experienced Financial Administrator/Bookkeeper to manage the administration of financial activities including invoicing, paying expenses, monitoring grant payments, managing budgets and reporting.

Financial Negotiations and Resolution

• Initiates and leads discussions with sponsors — both middle and senior level executives —to negotiate contracts; set payment terms and address discrepancies and issues
• Investigates and works with sponsors to resolve financial disputes
• Reconcile monthly financial report for each project, and report in management meeting
• Reconcile QER reports
• Manages and communicates processing and receipt of large and complex multi-year sponsorship grants (typical range: $250,000 - $750,000)
• Prepares and discusses financial forecasts

 Grants Management

• Work with Principle Investigator about projects milestones, and forward status to Sponsored Accounting for billing purposes, or extend project time line
• Prepare and present financial reports – including budgets, historical statements and forecasts
• Prepare budget for grant projects, and manage labor distribution for individual staff
• Monitor CSDD’s financial performance
• Maintain grant projects data for reporting to Medical School
• Process grant awards using the University financial systems

Staff Related Duties

• Provide training of department staff on CSDD and Tufts online systems, financial and grant management
• Assist with onboarding of new department staff
• Monitor and report staff financial history
• Project, office, and financial support

Basic Requirements:

• 3+ years related experience in bookkeeping and accounting
• Advanced skills and experience using Microsoft Excel and QuickBooks Online Version to perform basic accounting and financial tracking and reporting; bookkeeping experience
• Comfort level handling multiple projects simultaneously
• This is a remote position but we prefer a candidate who is based in the New England area *must live in a commutable distance to office
• Very organized and detail oriented
• Must have experience managing federal grants
• Strong data entry skills

Preferred Qualifications:

• Experience with other Microsoft Office Suite tools (Word, PowerPoint, etc.) and virtual meeting platforms
• Strong organizational and follow-through skills
• Experience working in an academic institution setting entering, processing and tracking financial data and information
• Bachelor’s degree in a related field

About Tufts University

This is Tufts. Tufts is a student-centered research university with a constellation of world-class schools encompassing undergraduate, graduate, professional, and lifelong learning programs. Across the university, students satisfy their intellectual curiosity, jump-start rewarding careers, and unlock bright, promising futures. Through rigorous academics, groundbreaking research, and a commitment to civic engagement and leadership, our community of students, faculty, and staff collaborate across four Massachusetts campuses to build a brighter world (Medford/Somerville, Grafton, Boston-Chinatown, and Boston-Fenway). Our employees light the way. Tufts develops innovative solutions for the most complex global challenges of our time through teaching, research, and an unparalleled investment in civic engagement. In administration and operations, in dining centers and in labs, every employee plays a role in our mission for a better, brighter world. At Tufts, the work you do matters. So do you. Enjoy flexible and remote opportunities, innovative benefits, and an inclusive, welcoming, collaborative culture that supports you. Develop your skills. Take classes. Advance your career. ...Do work that makes you proud in a community you love. All while taking great care of yourself and the people who matter most. We’re all in on creating an anti-racist culture of belonging. Across Tufts, we’ve deepened our commitment to making the university a truly inclusive place. Where every member of our community contributes and feels like they belong. Where diverse perspectives are seen as our strength, and great ideas are always heard. In offices, labs, classrooms, and beyond, we’re doing this work together, knowing it is the foundation of our mission to create a brighter world. An innovative university needs resourceful people who make things happen. Here, collaboration isn’t just a buzzword, colleagues actually care, and community means everything. Sound appealing? Come join us. Choose a campus and find the role that fits you. Tufts University is an Equal Opportunity/Affirmative Action Employer. We are committed to increasing the diversity of our faculty and staff and fostering their success when hired. Members of underrepresented groups are welcome and strongly encouraged to apply. See the University’s Non-Discrimination statement and policy here https://oeo.tufts.edu/policies-procedures/non-discrimination/. If you are an applicant with a disability who is unable to use our online tools to search and apply for jobs, please contact us by calling the Office of Equal Opportunity (OEO) at 617-627-3298 or at oeo@tufts.edu. Applicants can learn more about requesting reasonable accommodations at https://oeo.tufts.edu/

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