University of California Irvine

Manager, VCHA Operations and Events


Updated: May 9, 2023
Location: Irvine-Campus
Job Type:
Department: VC Health Affairs Admin



Job Opening ID: 53167

Working Title: Manager, VCHA Operations and Events

Department: VC Health Affairs Admin

Bargaining Unit: 99

FLSA: Exempt

Payroll Job Code: 007399

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Position Summary:

UCI Health Affairs - encompassing Susan & Henry Samueli College of Health Sciences (COHS) and UCI Health - is translating the tripartite mission of 'Discover. Teach. Heal.' to drive groundbreaking scientific discoveries, translate the latest research into clinical application, and training of a future-focused workforce in healthcare. The college comprises the School of Medicine, the Sue & Bill Gross School of Nursing, the School of Pharmacy & Pharmaceutical Sciences, the Program in Public Health (Future School of Population & Public Health), the Susan Samueli Integrative Health Institute, and research units focused on cancer, clinical translational science, precision health, and stem cells. In robust synergy with UCI Health, the only academic health system in Orange County, UCI is transforming education, discovery, and patient care to benefit the region, state, and nation.

Under minimal direction, incumbent is responsible for ensuring efficient, innovative, and high-quality daily operations for the immediate office of the Vice Chancellor Health Affairs. Incumbent plays an important role in creating a positive work environment with high employee engagement, productivity, and wellbeing across the units within the College of Health Sciences. Incumbent develops business operations processes and policies, oversees projects, manages space, and resolves technical and facility issues with campus partners. Incumbent also manages highly complex events, including high visibility events involving influential or important friends or members of the campus community. May orchestrate large scale events in support of the campus, which include senior campus management, University executives, faculty, international dignitaries and government officials. Incumbent must use advanced operational concepts and objectives to resolve highly complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Incumbent will achieve success by building and sustaining collaborative relationships at all levels of the university, as well as with external entities.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$78,900.00 - $145,100.00 (Annual Salary)

Required:

5-7 years of relevant experience.

Bachelor's degree in related area and / or equivalent experience / training.

Advanced project management skills. Dedicated experience conducting administrative, research and organizational analysis, including data- gathering from various sources, creating and compiling databases, creating reports, and formulating solutions. Thorough knowledge of organizational or initiative processes, protocols and procedures. Strong communication and interpersonal skills to communicate effectively with all levels of staff and influence, both verbally and in writing. Demonstrated ability to provide leadership, using excellent interpersonal skills, to direct the work of individuals who may not be direct reports and for projects of cross-functional teams. Ability to use discretion and maintain all confidentiality. Skill in analyzing unusual and complex operational issues and defining problems and objectives; identifying relevant concerns or factors; formulating logical conclusions and alternatives. Demonstrated oral communication skills to provide complex information to persons with varying backgrounds and levels of authority. Demonstrated skill to make presentations and/or conduct training for employees, staff and academic supervisors and managers. Written communication skills to produce clear and concise documents of professional quality. Supervisory skills to direct guide and evaluate the efforts of administrative support staff. Ability to work with a variety of computer software including Microsoft Office (Word, Excel, Access, PowerPoint), database management, electronic mail, collaboration, and other applications. Willingness to work evenings and weekends, as required. Willingness to travel between the Irvine and Orange campuses, and other UC campuses/laboratories, medical centers/systemwide offices.

Preferred:

Master's Degree preferred.

Ability to multi-task with demanding timeframes. Skill in leading teams and working as a team member on a variety of operational and administrative projects. Working knowledge of university and campus policies and procedures. Experience working in higher education or public sector.

Special Conditions Required:

May be required to drive on occasion in order to perform the routine or essential job responsibilities for the position. Must possess a valid California driver license and participate in the DMV Pull Notice Program.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
  
• Legal Right to work in the United States
  
• Vaccination Policies
  
• Smoking and Tobacco Policy
  
• Drug Free Environment
  

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
  
• E-Verify
  
• Pre-Placement Health Evaluation
  

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu
Job Opening ID: 53167Working Title: Manager, VCHA Operations and EventsDepartment: VC Health Affairs AdminBargaining Unit: 99FLSA: ExemptPayroll Job Code: 007399Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: Career Position Summary: UCI Health Affairs - encompassing Susan & Henry Samueli College of Health Sciences (COHS) and UCI Health - is translating the tripartite mission of 'Discover. Teach. Heal.' to drive groundbreaking scientific discoveries, translate the latest research into clinical application, and training of a future-focused workforce in healthcare. The college comprises the School of Medicine, the Sue & Bill Gross School of Nursing, the School of Pharmacy & Pharmaceutical Sciences, the Program in Public Health (Future School of Population & Public Health), the Susan Samueli Integrative Health Institute, and research units focused on cancer, clinical translational science, precision health, and stem cells. In robust synergy with UCI Health, the only academic health system in Orange County, UCI is transforming education, discovery, and patient care to benefit the region, state, and nation. Under minimal direction, incumbent is responsible for ensuring efficient, innovative, and high-quality daily operations for the immediate office of the Vice Chancellor Health Affairs. Incumbent plays an important role in creating a positive work environment with high employee engagement, productivity, and wellbeing across the units within the College of Health Sciences. Incumbent develops business operations processes and policies, oversees projects, manages space, and resolves technical and facility issues with campus partners. Incumbent also manages highly complex events, including high visibility events involving influential or important friends or members of the campus community. May orchestrate large scale events in support of the campus, which include senior campus management, University executives, faculty, international dignitaries and government officials. Incumbent must use advanced operational concepts and objectives to resolve highly complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Incumbent will achieve success by building and sustaining collaborative relationships at all levels of the university, as well as with external entities. Total Compensation:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. $78,900.00 - $145,100.00 (Annual Salary) Required: 5-7 years of relevant experience.Bachelor's degree in related area and / or equivalent experience / training.Advanced project management skills. Dedicated experience conducting administrative, research and organizational analysis, including data- gathering from various sources, creating and compiling databases, creating reports, and formulating solutions. Thorough knowledge of organizational or initiative processes, protocols and procedures. Strong communication and interpersonal skills to communicate effectively with all levels of staff and influence, both verbally and in writing. Demonstrated ability to provide leadership, using excellent interpersonal skills, to direct the work of individuals who may not be direct reports and for projects of cross-functional teams. Ability to use discretion and maintain all confidentiality. Skill in analyzing unusual and complex operational issues and defining problems and objectives; identifying relevant concerns or factors; formulating logical conclusions and alternatives. Demonstrated oral communication skills to provide complex information to persons with varying backgrounds and levels of authority. Demonstrated skill to make presentations and/or conduct training for employees, staff and academic supervisors and managers. Written communication skills to produce clear and concise documents of professional quality. Supervisory skills to direct guide and evaluate the efforts of administrative support staff. Ability to work with a variety of computer software including Microsoft Office (Word, Excel, Access, PowerPoint), database management, electronic mail, collaboration, and other applications. Willingness to work evenings and weekends, as required. Willingness to travel between the Irvine and Orange campuses, and other UC campuses/laboratories, medical centers/systemwide offices. Preferred: Master's Degree preferred.Ability to multi-task with demanding timeframes. Skill in leading teams and working as a team member on a variety of operational and administrative projects. Working knowledge of university and campus policies and procedures. Experience working in higher education or public sector. Special Conditions Required: May be required to drive on occasion in order to perform the routine or essential job responsibilities for the position. Must possess a valid California driver license and participate in the DMV Pull Notice Program.
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:Background Check and Live ScanLegal Right to work in the United StatesVaccination PoliciesSmoking and Tobacco PolicyDrug Free EnvironmentThe following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.California Child Abuse and Neglect Reporting ActE-VerifyPre-Placement Health EvaluationDetails of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu

To apply, visit https://careersucirvine.ttcportals.com/jobs/12717614-manager-vcha-operations-and-events





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