All Children's Hospital Office of the Vice Dean in East Baltimore is seeking a Grants and Contacts Analyst who will provide dedicated professional level sponsored funds management for more than 80% of the time with specific responsibility for pre-award and post-award functions. This includes, but may not be limited to proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.
Specific Duties & Responsibilities
Will work independently the majority of the time, with support from Principal Investigator (PI) and/or Sr. Financial Analyst on increasingly more complex grants/contracts.
Will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department.
Interact with external research/administrative professionals.
This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including federal (NIH, DOD, NSF, etc.) and private.
These grants, contracts and awards may involve detailed budgets, subawards and special instructions in RFA, career awards, training awards, multi-project grants, complex Foundation grants, subawards from other institutions on their federal pass-through grants and Pharmaceutical company clinical trials.
Partner with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Sr. Financial Analyst and ORA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
Provide instruction, preparation assistance and support related to grant application procedures.
Serve as liaison between research units, central offices and funding agencies.
Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations.
Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Manage all assigned grant submissions to ensure timeliness and accuracy.
Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership. Assist with closeouts as needed.
Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately.
Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
Provide information and direct assistance required to complete contract and grant closeouts.
Special Knowledge, Skills & Abilities
Knowledge of accounting and budgeting theory and practices required.
Proficiency in the use of Microsoft Excel, Word and PowerPoint.
Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD, and NASA.
Knowledge of and experience with contracts and grant cooperative agreement terms and conditions, administrative rules, cost principles, and regulations under OMB guidelines required.
Ability to coordinate projects independently and work constructively as part of a team required.
Ability to make independent judgments and to act on decisions on a daily basis.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Strong working knowledge of clinical research is a plus.
Two years of administrative/budgeting experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. Successful completion of the RAT (Research Administration Training) Program (13-15 months) is equivalent to two years of relevant experience for this position. Successful completion of the RAT Program (18-24 months) is equivalent to three years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices are preferred.
Proficiency in SAP, SWIFT, eIRB and eRACommons, ASSIST, Grants.Gov, Workspace, and Proposal Central is preferred.
Experience with SOM ORA, Shared Services- Financial Reporting and Purchasing AP and AR is preferred.
Classified Title: Grants & Contracts Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: $52,230 - $71,890 (Commensurate with experience) Employee group: Full Time Schedule: Monday – Friday, 8:30am – 5:00pm Exempt Status: Exempt Location: Remote Department name: All Childrens Personnel area: School of Medicine
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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