Job Number: 27607009 Full/Part Time: Full Time Schedule: 8AM - 5PM Salary: $52,100 - $80,300
Position Information The School of Medicine (SOM) Procurement Analyst will work closely with our internal and external partners in assisting them with all of their procurement and business transactions needs. This will include managing and ensuring procurement to payment for various types of projects including, faculty lab set up, various clinical start ups (business licenses, new contracts, facility use agreements, etc.), various types professional services in support of the SOM educational, research and clinical missions, including agreements, leases, and the coordination of faculty relocation transactions. This position will integrate, cross-train and collaborate with the other Business Operations Associates to support the overall SOM faculty, students and staff, and will also assist with developing trainings and presentations for a variety of SOM audiences. The budgeted amount for this position is up to $70,900.
**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment.**
Education Education Requirements Degree Requirement Bachelor's degree in related area and/or equivalent experience/training. Required
Experience Requirement 2 - 4 years of related experience. Required Recent, successful, progressively responsible experience effectively coordinating complex procurement for multiple employee groups and with contracting for services and the related internal controls at the department level. Required Demonstrated experience working with professional service agreements and ongoing contracts. Required Previous related procurement experience in a clinical or similar environment. Preferred Experience in hands-on set up medical practices including, procuring equipment and supplies, paying lease agreements, set up recurring contracts and agreements and knowledge of basic compliance requirements in clinical set up. Preferred Experience in facilitating academic relocation or lab removal/set up in a research environment. Preferred
Minimum Requirements Special Condition Requirement Occasional travel to other SOM locations on and off campus. Required Overtime Required Travel Required
Preferred Qualifications Ability to communicate effectively in writing and verbally. Demonstrated interpersonal skills using a high degree of tact, diplomacy and discretion to interact in a positive and polished manner with diverse constituents, including campus colleagues, administrators, community members, and accreditation agencies in order to provide exemplary customer service. Demonstrated ability to successfully set priorities, handle heavy workload, and complete tasks with multiple deadlines effectively, efficiently and accurately in a fast-paced, frequently stressful environment and with frequent interruptions. Analytical skills necessary to evaluate the quality and cost effectiveness of purchasing options. Working level of proficiency in the use of standard spreadsheet and word processing software. Some knowledge of the organization's departments and operations required in order to meet their procurement needs. Ability to read and interpret terms and conditions of basic contracts. Demonstrated ability to quickly build and maintain relationship and establish trust with leaders, campus partners, colleagues and external affiliates. Proven ability to analyze and solve problems and respond to situations that arise using mature judgment and discretion.
Additional Information Familiarity with UC on-line systems, such as iTravel, UCR Purchasing System, UCR Financial System, Web Recharge, Fleet Services, and Connexxus and knowledge of their policy and procedures.
Understands ERP/financial systems (such as Oracle, PeopleSoft, SAP, Banner, etc.).
Knowledge of purchasing policies and procedures as well as having familiarity with materials, products and services in order to interpret purchasing procedures to departments and suppliers
Demonstrated understanding of the University's and School of Medicine mission, organizational structures, operations, policies, and administrative structure as well as broad knowledge of current issues impacting the University of California or the proven ability to quickly gain an in-depth understanding of organizational structure, history and political nuances.
Good understanding of key principles of clinical and/or pharmaceutical development operations (in drugs, vaccines or medical devices).