UCSD Layoff from Career Appointment: Apply by 04/22/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 05/04/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Under general supervision, the incumbent is responsible for project management, complex administrative analysis, and policy/audit and compliance support related to the teaching, research and clinical missions of the Skaggs School of Pharmacy and Pharmaceutical Sciences (SSPPS). Consults and engages in joint problem solving with administrative team members regarding the effectiveness and integrity of information.
Serve as SSPPS Dean's confidential representative and liaison with faculty, campus officials, and the general public. Resolves problems without direct involvement of the Dean. Provides full range of support for the SSPPS Dean to ensure all his/her needs are met.
Conduct on-going analyses to ensure functionality and capability; recommend system enhancements. Manages information ensuring data integrity, consistency, and effectiveness. Responds to data requests via understanding and utilization of various relational databases. Develops standard reports and queries to assist staff in monitoring unit processes. Performs other related analysis functions as required by the SSPPS Dean and leadership team.
Applies professional concepts to conduct analytical studies or projects of moderate scope and complexity to address a variety of policy, research and procedural issues. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations.
Six years of related experience, education/training, OR an Bachelor's degree in related area plus two years of related experience/training.
Demonstrated experience providing executive management and support to Leadership (Dean, Chair or similar), on a wide range of issues associated with complex problems of a highly confidential and extremely sensitive nature. Prefer previous experience working in an academic institution.
Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. Demonstrated customer service/interpersonal skills, including mature judgment, diplomacy, tact and patience. Demonstrated strong written and verbal communication skills to explain, interpret, and clarify issues and policies with both individuals and groups. Demonstrated ability to interact effectively with all levels of the university organization, including academics, managers, staff and students.
Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail. Demonstrated ability to evaluate and analyze processes and workflow to make recommendations to increase efficiency, productivity and turnaround time. Knowledge of practice/participating in process improvement initiatives. Ability to analyze and summarize documents for final review/disposition.
Working knowledge of common organization- or research-specific and other computer application programs. Demonstrated ability and knowledge of using computer software applications including but not limited to: Adobe Acrobat, Microsoft Excel, Access, PowerPoint and Word. Experience in database and project management. Experience in research, conceptualizing, developing and evaluating projects and databases.
Proficient in ability to use discretion and maintain all confidentiality. Demonstrated ability to exercise good judgment, tact, diplomacy, and discretion in handling a variety of complex and highly confidential matters. Excellent organizational skills in order to prioritize multiple tasks, develop, analyze and/or revise procedures, meet deadlines, and work in an environment with multiple changing priorities. Ability to use independent judgment and initiative to accomplish tasks.
Demonstrates ability to use sound judgment in responding to issues and concerns. Experience in independently accomplishing tasks in an environment with changing priorities. Experience performing under constant pressure of deadlines.
Proficient in ability to multi-task with demanding timeframes. Proven ability to carry out goals and objectives, working with others at all levels of the organization to achieve goals. Work successfully as a member of a team, providing support in a positive, professional and helpful manner.
Working knowledge of applicable policy analysis techniques. General knowledge of University policies and procedures related to professional graduate student education.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.