The Center for American Indian Health (CAIH) is located administratively within International Health at the Johns Hopkins Bloomberg School of Public Health. The core activities housed at CAIH include research studies of infectious diseases and behavioral health, and a training program. CAIH is currently seeking a Senior Grants & Contracts Analyst to work within a team to coordinate activities related to the pre-award and post-award grants and contracts activities. This position will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.
The Analyst will work independently on a variety of complex level grants/contracts, including those from NIH, SAMHSA, CDC, Tribal Partners, and Private Foundation. These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Subawards, Investigator-initiated, Consortium and higher complexity Foundation grants and pharmaceutical company clinical trials. Will provide direction and assistance to Analysts with details related to Subawards from other institutions on their federal pass-through grants. May work directly with management of non-sponsored funds, including general funds and gifts, on a limited basis.
This role will provide broad/in-depth professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University. The Analyst will provide support to the Financial Manager, CAIH faculty, and will offer guidance and learning support to Budget Specialist, Financial Analyst, and Coordinators within the department.
Specific Duties & Responsibilities:
Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature.
Review involves accuracy, content, adherence to all relevant guidelines. Respond of all JIT request from sponsor.
Responsible for the timely preparation of proposal budget for Principle Investigator Review.
Provide instruction, preparation assistance and support related to grant application procedures.
Serve as liaison between research units, central offices and funding agencies.
Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.
Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Manage all assigned grant submissions to ensure timeliness and accuracy.
Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
Prepare overall spending and financial reports and base projections.
Conduct pre-review and post-review of effort forms.
Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations, account reconciliations, procurement card monitoring and approval, and financial reporting.
Provide information and direct assistance required to complete contract and grant closeouts, as needed. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.
Perform miscellaneous related duties as assigned.
Minimum Qualifications (Mandatory):
4 years of related experience in sponsored research and/or financial positions.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.*
Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Experience in an academic/medical setting.
Strong knowledge of MS Office, SAP, & COEUS.
Cross cultural experience with American Indians.
Special Knowledge, Skills & Abilities:
Knowledge of accounting and budgeting theory and practices required.
Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, SAMHSA, and CDC.
Ability to make independent judgments and to act on decisions on a daily basis.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Demonstrated analytical skills and ability to identify and resolve problems within tight timeframes.
Analytical, intellectually curious and a clear thinker who can concisely summarize conclusions derived from financial analyses, an exceptional problem solver.
Strong and effective verbal and written communication skills with the ability to create clarity and direction within the organization.
Ability to anticipate and resolve complex problems, exercise sound judgment, and plan, organize, and prioritize multiple demands efficiently and effectively.
Classified Title: Sr. Grants & Contracts Analyst Role/Level/Range: ATP/04/PD Starting Salary Range: $59,870 - $82,250 annually (commensurate with experience) Employee group: Full Time Schedule: M-F, 8:30AM - 5PM Exempt Status: Exempt Location: School of Public Health Department name: Ctr for Amer IndnAlskn Nat Hlth CAIANH Personnel area: School of Public Health
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