We are seeking a Grants & Contracts Analyst who will work under the guidance of the Sr. Grants and Contracts Analyst and will help coordinate activities related to sponsored project submission and management for the Division of Gastroenterology. The position will work with the Office of Sponsored Projects in the Department of Medicine, the Office of Research Administration (ORA) at the School of Medicine, the Department Finance Office, and external funding agencies to process grant and contract applications. The position reports directly to the Finance Manager and indirectly to the Assistant Administrator of the Division of Gastroenterology.
The position is responsible for the management of pre- and post-award activities including the allocation of budgets, ensuring funds are expended correctly according to university and grant guidelines, processing journal entries and cost transfers as needed, reconciling reports and financial data, and managing the closeout and Financial Status Reporting process. This position will work directly with project PIs, Co-Is and administrative staff to insure effective, accurate and timely grant proposal development, budget allocation, project initiation, and maintenance and reporting of all financial activity.
This position works independently on a variety of complex level grants/contracts, including those from NIH (such as K-series) and private foundation grants up to $3M. These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Subawards, higher complexity Foundation grants and pharmaceutical company clinical trials. May also work directly with management of non-sponsored funds, including general funds and gifts, on a limited basis.
Specific Duties & Responsibilities:
Develops and prepares financial reports for forecasting and results analysis for selected faculty and the Department of Medicine.
Advises faculty and staff on changes in sponsored research policies.
Submits and coordinate submission of grant proposals ensuring that all applicable direct and indirect cost rates have been applied.
Confirms that anticipated promotions and other increases are calculated into the cost of project.
Prepares and assist in the development of budget justifications to ensure their relationship to the budgeted dollars.
Responsible for account reconciliation process for selected faculty (i.e. prepare detailed budget reports on a monthly basis to review accounts, etc).
Ensures compliance with university and/or agency regulations and restrictions (i.e., NIH regulation, JHU IRB compliance, ERS, other support, etc).
Assists in the tracking of proposals and other sponsored research documentation through the signature/approval processes.
Responsible for coordination of large grant proposals, reviewing and approving all sponsored budgets, budget justifications, and other required administrative data.
Verifies compliance with sponsoring organizations' guidelines, as well as with relevant University policies and procedures. Assist Principal Investigators in completion of required information.
Verifies faculty compliance with institutional IRB, ERS, etc. Coordinate submission of large grant proposals ensuring that all applicable direct and indirect cost rates have been applied.
Responsible for tracking proposals and other documentation through signature/approval processes.
Assist with compliance issues for sponsored research (i.e. cost transfers and effort reporting). Prepare and review various paper and electronic forms such as journal vouchers, payroll, check deposits, and purchase orders. Prepare and review electronic budgets, budget changes, and expenditure transfers
Minimum Qualifications (Mandatory):
Bachelor's Degree in Finance, Accounting, or other related field required.
Requires a minimum of two years progressively responsible experience in a related administrative/financial position, preferably in an academic or medical setting required.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.*
* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
NIH Grantand Contractexperience.
Advancedknowledge in theuse of financialsoftwareapplications,databases,spreadsheets,and/or word processingrequired.
Special Knowledge, Skills & Abilities:
Knowledge of accounting and budgeting theory and practices.
Thorough knowledgeandunderstanding of theJohnsHopkinsUniversityaccounting system and its relatedfiscaloffices.Specific knowledge of theoperation of the Division and Department preferred.
Abilityto makeindependentjudgementsand toacton decisions on a dailybasis.Ability to workforlong periods of timewithoutdirection.
Abilitytoprioritize own work and work of staff as needed.Ability to work with flexibility on several taskssimultaneously and to meetvariousconcurrentdeadlines.
Strong interpersonal and communication skills,both oral and written. Ability to effectivelyinteract with all levels of University and Hospitalemployeesaswell as outsidecontacts.
Sitting in a normal seated position for extended periods of time.
Reaching by extending hand(s) or arm(s) in any direction
Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
Communication skills using the spoken word
Ability to see within normal parameters
Ability to hear within normal range
Ability to move about
Approximately 5 million per year based upon grant funds available and secured.
Classified Title: Grants & Contracts Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: $51,210 - $70,480 annually (commensurate with experience) Employee group: Full Time Schedule: M-F 8:30AM - 5:00PM Exempt Status: Exempt Location: Telecommute Department name: SOM DOM Gastroenterology Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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