We are seeking a Grants & Contracts Analyst who will provide dedicated professional level sponsored funds management for two Principal Investigators with multiple sponsored grants in the Division of Pediatric Infectious Diseases with specific responsibility for post-award functions. The primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. These include, but may not be limited to: account maintenance, oversight, billing/invoicing, reporting, compliance, and grant closeout. Works independently on a variety of grants/contracts that range from simple to moderately complex with a combined budget of almost $10M total costs per year. This role may assist with some aspects of non-sponsored funds. This is an exempt position.
Will work independently the majority of the time, with support from Principal Investigator (PI) and Sr. Administrative Manager on increasingly more complex grants/contracts.
Will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department.
May interact with external research/administrative professionals.
Types of Sponsored Awards for Which the Position is Responsible:
This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including those from NIH, DOD, private companies, etc.
These grants, contracts and awards will involve detailed budgets, subawards and special instructions in RFA, career awards, training awards, multi-project grants, complex Foundation grants, subawards from other institutions on their federal pass-through grants and Pharmaceutical company clinical trials.
Specific Duties & Responsibilities:
Partner with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
Serve as liaison between research units, central offices and funding agencies.
Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations.
Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership. Assist with closeouts as needed.
Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately.
Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
Provide information and direct assistance required to complete contract and grant closeouts.
Minimum Qualifications (Mandatory):
Bachelor's Degree required, and a minimum of 2-years of administrative/budgeting experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.*
Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
Special Knowledge, Skills & Abilities:
Knowledge of accounting and budgeting theory and practices required.
Ability to make independent judgments and to act on decisions on a daily basis.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, DOD, private companies, etc.
Classified Title: Grants & Contracts Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: $51,210 - $70,480 annually (commensurate with experience) Employee group: Full Time Schedule: M-F 8:30 am - 5:00 pm Exempt Status: Exempt Location: School of Medicine Campus Department name: SOM Ped Infectious Disease Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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