The Department of Medicine is seeking a Grants & Contracts Manager who will coordinate sponsored funds management for post-award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Pre-award functions are handled centrally in the Department of Medicine, but there may be occasional need for pre-award functions for specialized applications or other urgent circumstances. This role works independently on a variety of grants/contracts that range from simple to highly complex and reports directly to the Grants & Contracts Administrator of the Department of Medicine & Financial Manager of the Division.
This individual will oversee the post-award and closeout activities for a variety of grants/contracts, with varying levels of complexity. This role also manages a staff of professional and para-professional level position, serves as point of contact and resource guide for department faculty and analysts for the planning and development of budgets for submission with grant packages to various federal agencies, private agencies, foundations and commercial contract proposals. This includes providing instruction on protocol, regulations and guidelines pertinent to the agency/or university. Reports toRebecca Hanst, Grants & Contracts Administrator & Mike Franitza, Financial Manager. Supervises: Grants & Contracts Specialist (1), & Sr. Grants & Contracts Analyst (2).
Will provide broad/in-depth guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University.
Offers guidance and learning support to Grants & Contracts Analysts, Specialists and Coordinators within the Division of Gastroenterology & Hepatology.
Responsible for assessing training needs, as well as coordinating and facilitating staff training.
Works closely with faculty and staff on complex awards and submissions; provides ongoing staff training; disseminates information on new regulations and compliance rules; provides quarterly and annual sponsored funding reports as needed to department, center and/or division leadership as required.
Will act as the final point of contact for the department, center, and/or division with faculty, grants and sponsored research staff.
Works independently on a variety of complex level grants/contracts, including, but not limited to: oversight of all NIH grants, including R01, R01/RFA, R34, K08 or K23, F32, T32, P50 multi-project (including grants with highly detailed budgets, multiple projects, Cores and Subawards), U awards including academic industrial partnerships, investigator-initiated Dept. of Defense grants, higher complexity Foundation grants, pharmaceutical company clinical trials.
May also assist with details related to Subawards from other institutions on their R01 grants.
Specific Duties & Responsibilities:
Sponsored Projects - Post Award
Responsible for reviewing all Notice of Grants Awards from sponsor forwarded from the Office of Research Administration.
Review is based upon accuracy, content, adherence to institutional, government, and other sponsor guidelines.
Work cooperatively with research shared services to ensure grant accounts are established in a timely and accurate fashion. Brings SAP errors to the attention of Sponsored Shared Services accountants.
Provides additional documentation to the sponsor which is made a condition of funding release (other sources of support, etc).
Requests allocation accounts for and from other departments to provide accountability and transparency into collaborative science, and to manage overspend risk.
Requests pre-award accounts to accurately reflect expenses on a project in situations where Sponsored Shared Services does not have the right documentation to clear the funding for spend in SAP. The Grants and Contracts Manager makes a risk assessment and requests a pre-award account on behalf of the division where he/she agrees it is probable that the funding will be released (the risk is borne by the department).
Prepare and coordinate subawards.
Following activation of funding in SAP by Sponsored Shared Services, distributes the available budget into expense categories in SAP.
Ensure eForms are processed and funds are utilized compliantly.
Ensure grant balance workbooks are developed and up-to-date.
Develop reports to proactively identify payroll gaps, develop projects, and perform what if scenarios.
Manages control salary report.
Ensures pre and post review of effort and effort certification by individuals.
Responds to all ad hoc reporting requests not fulfilled by the JHU controller's office, from both outside agencies and SOM departments, including requests for documentation to support sponsored audits.
Responds to requests for information about PI activities and funding, to support grant applications made by both Gastroenterology & Hepatology, and other departments (e.g. training grant applications)
Prepare variance reports on research actual results verses budget. Works with Faculty and staff within the Division to identify reasons for variances and resolve problems or balances on research accounts.
Works with Sponsored Shared Services Accountants and Mangers to verify financial data and update and correct it as necessary in support of the final financial
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