Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Internal Medicine, Division of General Medicine. The position is located at Wohl Hospital. This position is for the Medical School Campus.
The role will provide administrative support to the Division of General Medicine by handling day-to-day financial operations including processing accounts payable and accounts receivable functions in accordance with University policies and procedures. The position requires a high level of organization, attention to detail, and customer service. This role will also assist with communication and reporting of continuing medical education for the Department of Medicine and administrative support duties in the Division.�
PRIMARY DUTIES AND RESPONSIBILITIES:
Process accounts payable and accounts receivable
Create purchase orders, check requests, inter-departmental orders, travel advances, travel reports, budget adjustments and journals in the AIS software system
Process payments of invoices; review and process pro-card transactions for approval
Maintain files, receipts, and purchasing documentation
Order supplies and equipment for Division
Process payments of royalties related to the Washington Manual publication
Assist with maintaining Mentors in Medicine database and processing related payments
Assist with special projects related to annual budget
Coordinate education conference planning and pharmaceutical educator sessions���
Schedule A/V and conference rooms
Coordinate pharmaceutical educator display sessions and display fees
Contract vendors for weekly lunches
Continuing Medical Education (CME) communications and reporting�
Communicate Grand Rounds, CPC and special lecture/speaker information via email and flyers on a weekly basis
Oversee CME reporting and MOC points for CME reporting
Reserve auditoriums on an annual basis for Grand Rounds and CPC conferences
Provide administrative support to Division and Associate Program Director�������
Schedule semi-annual resident meetings for APD; assist with calendar
Other administrative duties as assigned
The hiring range for this position is $19.18 - $24.47 per hour.
Equivalent of an associate degree with two to four years of experience in administrative support.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Bachelor’s degree; minimum three to five years of accounting/bookkeeping experience in a university setting
High level of problem-solving and critical thinking skills
Able to function independently and using discretion to detail
Effective verbal, written and interpersonal communication skills
Demonstrate Microsoft Office Suite abilities, especially Excel
Able to maintain confidentiality and upholds HIPAA requirements
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.