The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.
The University of Washington's Division of Medical Oncology has an outstanding opportunity for a Clinical Research Study Assistant in the Genitourinary Medical Oncology (GUMO) Clinical Trials Core (CTC).
The purpose of this position is to promote the research objectives of the GUMO CTC in the Division of Oncology. This position works with the GUMO CTC Research Manager and faculty to facilitate pharmaceutical-sponsored and investigator- initiated clinical trials. This position will work in conjunction with research staff implementing multiple research projects to test hypotheses in human subjects.
The Research Study Assistant will provide administrative and technical support to the research team to collect and abstract clinical data from medical records and research charts. At any one time upwards of 50 oncology studies across the disease program may be open at any given time. It is critical that this person be able to prioritize numerous concurrent tasks. This position also needs to manage both short term and long-term multi-step tasks.
General Responsibilities: Under the general direction and supervision of the Research Manager, provide general research support and assistance for the GU research program. This position must be able to work independently on multiple research projects, prioritizing work with simultaneous and competing timelines. This position must be able to work independently on multiple research projects without benefit of written policies or procedures. This position requires daily interaction with Research Coordinators, Data Coordinators, Strat-up specialist, regulatory team, health care personnel (e.g. physicians, nurses, patient care coordinators, patient service representatives, and medical assistants), industry sponsors, and any other groups integral to the successful completion of the research projects.
Specific Responsibilities: Patient-Centered Research Support - 55% • Complete laboratory requisition forms and assemble specific lab kits for upcoming research subject visits. • Independently track and process research subject blood and urine samples following study specific guidelines for storage and/or shipping. • Independently request, track, and process tissue samples and radiology scan copies from both internal and external providers. Follow study specific guidelines for collection, labeling, and/or shipping. • Collate and maintain clinical information from multiple sources into research charts, study binders, etc. • Obtain medical records from external providers and facilities. • Independently request copies of radiology images, complete requisition forms and submit to pharmaceutical company. • Interact with patients at study visits to collect data, as needed. • Independently track and maintain research subject schedules based on complex protocol-specific requirements.
Data Coordination, Abstraction and Analysis - 35% • Understanding research study flow, work with clinic staff support services and research team members to set-up research subject appointments at required intervals. • With study team, draft scheduling request orders to meet study protocol requirements. • Assist Research Coordinators with study-specific or program data acquisition forms. • Work with sponsor representatives to review and correct data recorded in the case report forms. Exercise independent judgment on query resolutions. • Resolve and answer data queries with minimal errors. • Responsible for monitoring and tracking upcoming patient visits and maintaining research program patient calendar, research study spreadsheets and databases. • Assist Research Coordinators
Regulatory Coordination - 5% • Assist research staff with preparing and conducting monitoring visits and audits. • Assist research staff with ongoing IRB and other regulatory submissions. • Assist with maintaining regulatory files. • Assist with reviewing and filing safety reports (SUSARs)
Research Program Administration Support - 5% • Monitor and stock administrative supplies. • Manage incoming/outgoing faxes and mail. • Assist Research Manager as needed to support operations of overall research program. • Perform related tasks as assigned.
REQUIREMENTS • Two years of college-level course work in a relevant academic area AND one year of appropriate experience OR equivalent education/experience.
Additional Requirements: • Experience in a medical facility or lab. • Strong computer skills and experience with data entry and databases and abstracting data from medical records. • Demonstrated understanding of medical terminology • Strong attention to detail and ability to organize work • Effective organizational and problem-solving skills. • Ability to work concurrently on multiple projects and work independently with minimal supervision. • Strong interpersonal, teamwork and customer service skills. • Ability to communicate effectively both verbally and in writing • Experience working with Microsoft Office (Outlook, Word, Excel, Power Point)
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED • BA/BS in a science-related field or two years’ experience in the medical field • Understanding of clinical trial research processes • Prior working experience at the UWMC, FHCRC, and/or SCCA • Knowledge of HIPAA regulations
CONDITIONS OF EMPLOYMENT This position is in a clinical and research environment that is located at the Seattle Cancer Care Alliance on the Fred Hutchinson Cancer Research Center campus. Work hours may exceed 40 hours per week and can be deadline dependent.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.