SENIOR DATA COORDINATOR
University of Washington
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SENIOR DATA COORDINATOR

University of Washington

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Details
Posted:
February 20, 2021
Location:
Seattle, Washington
Salary:
Open
Type:
Full Time

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The University of Washington, Division of Medical Oncology has an excellent position for a Senior Research Data Coordinator in the Gastrointestinal Oncology Research Program.

The purpose of this position is to promote the research objectives of the GI Oncology Research Program in the Division of Oncology. This position works with Division of Medical Oncology faculty to facilitate pharmaceutical-sponsored and investigator-initiated clinical trials, identify research problems and design hypotheses to be tested. This position will be responsible for assisting the Research Program Manager with training junior Data Coordinators, assisting with the hiring of new Data Coordinators, and to assist with the oversight of all program protocol and data management.

Position Complexities:

This position will work with the research team to collect and abstract clinical data from medical records and research charts, work closely with the physicians and research staff in providing administrative and technical support for research projects, and will follow complex instructions for designing and implementing tools to improve the GI Oncology Research Program clinical trial processes.

Position Dimensions and Impact to the University:

The mission statement of the University of Washington Medical Center states that the Medical Center serves as a research resource, providing an environment in which clinical research may be conducted. This position is essential to that mission.

Duties and Responsibilities:

This position must be able to work independently on multiple research projects without benefit of written policies or procedures. This position requires daily interaction with the Research Program Manager, research staff, physicians, other health care personnel (e.g. nurses, mid-levels), research staff at collaborating institutions, pharmaceutical company sponsors and any other groups integral to the successful completion of research projects.

Data Management, Integrity and Compliance Oversight

  • Oversee the data integrity of the GI Oncology Research Program clinical trials. Understand multiple commercial electronic data capture systems and ensure timely and accurate entry of complex clinical information.
  • Independently resolve and answer data queries with minimal errors.
  • Make independent judgments about the relevance of the clinical data to the research for complicated oncology research subjects.
  • Work with study team members to obtain, abstract, and code complex clinical information from multiple sources (medical records, research records, etc.) for research subjects.  Code and record said information into various study-specific data-capture systems (both electronic and paper-based).
  • Responsible for maintaining computer spreadsheets and databases for research studies.
  • With study team, draft scheduling request orders and worksheets to meet study protocol and EDC needs.
  • Work professionally with sponsor representatives to review and correct data recorded in the case report forms.  Resolve queries in conjunction with research coordinators.     
  • Request medical records from outside medical facilities.
  • with the GI Oncology Research Program Manager to develop process improvement tools. Assist in the assessment and design of tracking tools with the manager to develop standard practices within the GI Oncology Research Program.
  • Clinical Trial Management System (CTMS) Data Entry.
  • Provide input in design and implementation of research tools for investigator-initiated trials.
  • Develop and maintain data standard operating procedures and workflows for the Program. Interpret, implement, and verify compliance with applicable federal and institutional SOPs.
  • Develop procedures for data quality control to ensure completeness and accuracy of data.

    Systems Design and Maintenance

  • Design tools for the GI Oncology Research team to refine and improve clinical trial implementation processes.
  • Design and building case report forms (CRFs) for investigator-initiated trials. Create and maintain study specific CRF guidelines.
  • This position will be the primary resource for design and maintenance of electronic databases and online platforms for the GI Oncology Research Program.
  • Maintain organization and documentation of systems used by the GI Oncology Research Program.
  • In collaboration with the Research Program Manager, participate in process improvement plans. Help maintain program metrics for process improvement.
  • Train other team members to use program tools and systems.
  • Provide technical updates for other team members.
  • Create and maintain training documents related to systems used within the Malignancies Research Program.

    Other Program Support

  • Assist the Research Program Manager with the hiring, training, and onboarding of new Data Coordinators.
  • Working with the Research Program Manager, assist with oversight of Data Coordinators and completion of Annual Performance Evaluations.
  • Assist investigators and study team with preparation and analysis of study data for publication, grant preparation, and FDA submissions.
  • Assist Faculty and Research Program Manager with clinical informatics projects and presentations as needed.
  • Participate in institutional trainings related to systems on behalf of the GI Oncology Research Program.
  • Perform other tasks as assigned.

    Lead Responsibilities:

  • Assist with hiring, training and onboarding of new Data Coordinators
  • Assist with oversight of Data Coordinators and writing evaluations

    As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

    REQUIREMENTS

  • Bachelor's Degree in Biology or Health-related field plus two years of experience.

    Additional Requirements:
  • Demonstrated understanding of medical terminology
  • Strong computer skills and experience with data entry and databases
  • Strong attention to detail
  • Strong organizational skills and an ability to prioritize multiple projects
  • Ability to communicate effectively both verbally and in writing, and to work effectively with colleagues and study sponsor representatives
  • Knowledge of Oncology practice and terminology
  • Prior working experience at the UWMC, FHCRC, and/or SCCA
  • Prior working experience with common eCRF systems (e.g. InForm, Medidata, REDCap, etc.)
  • Competency in Microsoft Office software and Access
  • Knowledge of HIPAA regulations
  • Knowledge of GCP (Good Clinical Practice)

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

    CONDITIONS OF EMPLOYMENT

    This position is located in a clinical and research environment that is located at the Seattle Cancer Care Alliance on the Fred Hutchinson Cancer Research Center campus. Work hours may exceed 40 hours per week and can be deadline dependent.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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    Internal Number: 187336
    About University of Washington
    Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.
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