General Summary/Purpose: The Grants & Contracts Analyst will provide dedicated professional level sponsored funds management to the International Maternal Pediatric Adolescent AIDS Clinical Trials Group (IMPAACT), for more than 80% of time. Specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. The primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.
The ideal candidate will work independently the majority of the time, with support from Sr. Financial Manager and/or other department staff. General proficiency with grant/contract preparation and management is expected. May interact with internal and external research/administrative professionals, IMPAACT Operations Center and Data Management Center. This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including Subaward agreements. These grants, contracts and awards may involve detailed budgets, Subawards and Pharmaceutical company clinical trials.
Note: This position is not eligible for visa sponsorship.
Duties and Responsibilities:
Understand and utilize institutional policies for pre-award and post-award grant process and sponsor guidelines
Conduct complex award management activities, including monitoring and reconciling accounts, audits, and evaluations and reporting
Assist in preparation of grant materials for competitive renewals, progress reports, carryover requests and administrative supplements to include, but is not limited to creation and/or review of budgets, justifications and communicating necessary corrections to subrecipient
Review involves accuracy, content, adherence to all relevant guidelines
Review budgets and related justification for appropriateness and completeness of content
Ensure that all applicable and indirect costs have been applied
May also provide groundwork for subcontract negotiations
Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Setup Subagreement documentation including significant financial interest form, Subagreement information sheet and collating multiple Subagreement documents
Manage, monitor and review Subagreement invoices to match approved budget and scope of work, following established processing procedures
Conduct Subrecipient audits as required
Apply a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies
Sustain complex database/excel spreadsheets and filing system in order to ensure balance purchase orders, accounts and consortium expenditures
Create and maintain Subagreement files after fully executed agreements are sent to Subrecipients
Maintain IMPAACT finance e-mail box. Answer budgetary and invoicing questions in a timely manner
Monitor monthly expenditures through reconciliation of monthly financial statements
Assist in oversight of the expenditure of funds; ensure that funds are expended according to sponsoring organization’s stipulations and appropriate university guidelines
Provide information and direct assistance required to complete contract and Subaward closeouts
Perform miscellaneous related duties as necessary
Minimum Qualifications (Mandatory):
Bachelor’s degree with 2 years related administrative/budgeting experience
Successful completion of the Research Admin Trainee program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Special Knowledge, Skills, and Abilities:
Knowledge of accounting and budgeting theory and practices required
Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred
Ability to make independent judgments and to act on decisions on a daily basis
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines
Knowledge of external Federal guidelines/procedures for grants and contracts
Proficient in the use of software applications and Microsoft Office programs (Excel, Word, etc.)
Strong organizational and analytical skills, problem solving abilities and attention to detail required
Strong interpersonal and communication skills, both oral and written
Demonstrated ability to coordinate projects independently and work constructively as part of a team
Work Environment /While performing the duties of this job:
While performing the duties of this job, the employee may remain in a stationary position (sitting at computer/desk) up to 85% of the time
The employee is required to operate computer keyboard for majority of work time and other office equipment like calculator or copier throughout the day and for prolonged periods
Prolonged vision requirements including viewing computer screen, paper reports/documents, and statements
May transport from one area to another (in the administrative office or building) or be required to lift and/or move up to 40 pounds with proper training, or precautions/lifting aides (example: paper supply boxes, doment files, large mail bags/boxes for pick up or receipt)
In some areas, workspace is confined
Staff may be required to complete annual competency review, and must insure compliance with Hospital Policy, Laboratory Policy & Procedure, Health, Safety & Environment regulations, and all applicable privacy & confidentiality laws/practices
Classified Title: Grants & Contracts Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: $50,700 - $69,780 annually; Commensurate with Experience Employee group: Full Time Schedule: M-F 8:00a - 4:30p Exempt Status: Exempt Location: 04-MD:School of Medicine Campus Department name: 10003067-SOM Pat Transfusion Medicine Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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