The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.
The University of Washington's Division of Medical Oncology includes 41 faculty members located at the UW Medical Center, the Fred Hutchinson Cancer Research Center, the Seattle Cancer Care Alliance, and the VA Puget Sound Health Care System. Over the past 25 years, members of the Division have developed the world's leading bone marrow transplant program. In addition, members of the Division have made substantial contributions to many other areas of cancer treatment, including the use of tumor vaccines, cellular therapy for cancer, antibody-based treatments, and novel forms of chemotherapy and hormonal therapy. Our Division is deeply committed to maintaining its position as one of the leading centers for research and treatment of cancer in the world.
The Division of Medical Oncology has an outstanding opportunity for a Full-Time, Temporary Data Coordinator. The purpose of this position is to promote the research objectives of UW Hematologic Malignancies Research Program in the Division of Medical Oncology. This position works with faculty and staff to facilitate investigator-initiated and pharmaceutical-sponsored clinical trials and research studies. This position is responsible for independently implementing aspects of multiple research projects to test the hypotheses in human subjects and facilitate laboratory correlative work.
The Data Coordinator will work with the research team to collect and abstract clinical data from medical records, research charts, and other source documents. They will work closely with physicians and research staff in providing administrative and technical support for research projects, and may follow complex instructions for processing laboratory samples (including blood, urine, and tissue samples) for tracking, storage, or shipping.
This position is required to use independent judgment, leadership and expert knowledge of the academic clinical trial healthcare operations to effectively facilitate the work flow and promote a collaborative work environment. The position will maintain dynamic communication with the study investigators, research staff, numerous UW, SCCA, and FHCRC departments, federal agencies and industry partners.
This position is supervised by and reports to the Research Manager of the UW Hematologic Malignancies team.
The mission statement of the University of Washington Medical Center states that the Medical Center serves as a research resource, providing an environment in which clinical research may be conducted. This position is essential to that mission. This position provides significant contributions to research implementation and compliance for clinical trials and research studies for the UW Hematologic Malignancies Research Program in the Division of Medical Oncology. This individual will be responsible for overseeing the data management and laboratory sample coordination of up to 15 clinical trials, the majority of which provide significant financial support for the Division of Medical Oncology.
This position must be able to work independently under administrative direction on multiple research projects without benefit of written policies or procedures. This position requires daily interaction with team members, and may require interaction with pharmaceutical sponsors, the U.S. Food and Drug Administration, health care personnel, and patients as needed for the successful completion of research projects. Up to 15 projects may be in progress simultaneously, with the expectation of additional projects in the future.
Data Coordination, Abstraction and Analysis - 65%
Work independently and with study team members to obtain, abstract, and code complex clinical information from multiple sources (medical records, research records, etc.) for research subjects. Code and record said information into various study-specific data-capture systems (both electronic and paper-based).
Work with sponsor representatives and research staff to review data, and resolve data queries with minimal errors.
With other study team members, make judgments about the relevance of the clinical data to the research for complicated oncology research subjects.
Responsible for maintaining computer spreadsheets and databases for research studies.
May work with study team to draft scheduling request orders to meet study protocol needs.
Process Improvement/Study Data Analysis - 25%
Work with the study team and other groups to develop process improvement tools. Assist in the assessment and design of tracking tools to develop standard data practices.
Assist Investigators and study team with preparation and analysis of study data for publication and grant preparation.
Protocol Coordination - 5%
Collate and maintain clinical information from multiple sources into research charts, study binders, etc.
Track and maintain research subject schedules based on complex protocol-specific requirements.
Assist with retrieval and return of oral investigational agents to IDS pharmacy.
May assist Research Coordinators and fiscal staff in ensuring proper billing of research charges.
Perform related tasks as assigned
-Bachelor's Degree in a related field. -Minimum of one year or less experience.
-Demonstrated understanding of medical terminology. -Familiarity with ORCA/Epic systems. -Strong computer skills and competency with Microsoft Office software. Strong attention to detail and ability to multi-task, organize and prioritize multiple projects. Familiarity with clinical research. Excellent written and verbal communication skills. -Demonstrated ability to work independently, under supervision, and be a team player. Should be highly motivated and flexible, with the ability to adjust to rapidly changing priorities and new projects. Maintain positive vision, sense of humor, and professional demeanor under potentially stressful situations. Applicants selected for this position who have not already completed the training for clinical research involving human subjects will be required to complete this training.
-Knowledge of oncology practice and terminology. -Knowledge of University of Washington/Fred Hutchinson Cancer Research Center/Seattle Cancer Care Alliance processes. Familiarity with Hematologic Malignancies. Experience with data entry and databases.
Working Environmental Conditions:
The ability to multi-task and be flexible while maintaining a professional demeanor is crucial as priorities change throughout each day. May have to respond to multiple requests for information (e-mail, voicemail, fax, verbal), determining priorities.
There may be meetings or appointments over which an individual has no control that require a flexible schedule in order to accommodate, such as patient coordination needs, study sponsor deadlines, research program needs, grant deadlines, and faculty needs. This position is located in a clinical and research environment that is located at the Seattle Cancer Care Alliance on the Fred Hutchinson Cancer Research Center campus.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.