Analyst will provide dedicated professional level sponsored funds management to the International Maternal Pediatric Adolescent AIDS Clinical Trials Group (IMPAACT), for more than 80% of time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. The primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is an exempt position.
Will work independently the majority of the time, with support from Sr. Financial Manager and/or other department staff. General proficiency with grant/contract preparation and management is expected. May interact with internal and external research/administrative professionals, IMPAACT Operations Center and Data Management Center.
This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including Subaward agreements. These grants, contracts and awards may involve detailed budgets, Sub awards and Pharmaceutical company clinical trials.
Duties and Responsibilities:
Understand and utilize institutional policies for pre-award and post-award grant process and sponsor guidelines.
Conduct complex award management activities, including monitoring and reconciling accounts, audits, and evaluations and reporting.
Assist in preparation of grant materials for competitive renewals, progress reports, carryover requests and administrative supplements to include, but is not limited to creation and/or review of budgets, justifications and communicating necessary corrections to subrecipient. Review involves accuracy, content, adherence to all relevant guidelines.
Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations.
Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Setup sub agreement documentation including significant financial interest form, sub agreement information sheet and collating multiple sub agreement documents.
Manage, monitor and review sub agreement invoices to match approved budget and scope of work, following established processing procedures. Conduct Sub recipient audits as required. Apply a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies.
Sustain complex database/excel spreadsheets and filing system in order to ensure balance purchase orders, accounts and consortium expenditures.
Create and maintain sub agreement files after fully executed agreements are sent to Sub recipients.
Maintain IMPAACT finance e-mail box. Answer budgetary and invoicing questions in a timely manner.
Monitor monthly expenditures through reconciliation of monthly financial statements. Assist in oversight of the expenditure of funds; ensure that funds are expended according to sponsoring organization’s stipulations and appropriate university guidelines.
Provide information and direct assistance required to complete contract and Subaward closeouts.
Minimum Qualifications (mandatory):
Bachelor’s degree required, along with 2 years of administrative/budgeting experience.
Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Special Knowledge, Skills, and Abilities:
Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
Make independent judgments and to act on decisions on a daily basis.
Work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Knowledge of external Federal guidelines/procedures for grants and contracts.
Proficient in the use of software applications and Microsoft Office programs (excel, word, etc.)
Strong organizational and analytical skills, problem solving abilities and attention to detail required.
Strong interpersonal and communication skills, both oral and written suggested.
Demonstrated ability to coordinate projects independently and work constructively as part of a team.
Perform miscellaneous related duties as attached.
Work Environment /While performing the duties of this job:
While performing the duties of this job, the employee may remain in a stationary position (sitting at computer/desk) up to 85% of the time. The employee is required to operate computer keyboard for majority of work time and other office equipment like calculator or copier throughout the day and for prolonged periods.
Prolonged vision requirements including viewing computer screen, paper reports/documents, and statements.
May transport from one area to another (in the administrative office or building) or be required to lift and/or move up to 40 pounds with proper training, or precautions/lifting aides (example: paper supply boxes, document files, large mail bags/boxes for pick up or receipt). In some areas, workspace is confined.
Staff may be required to complete annual competency review, and must insure compliance with Hospital Policy, Laboratory Policy & Procedure, Health, Safety & Environment regulations, and all applicable privacy & confidentiality laws/practices.
Classified Title: Grants & Contracts Analyst Working Title: Grants & Contracts Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: $50,700-$69,780 (commensurate with experience) Employee group: Full Time Schedule: M-F 8:00am - 4:30pm Exempt Status: Exempt Location: 04-MD:School of Medicine Campus Department name: 10003067-SOM Pat Transfusion Medicine Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
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